HR & RECRUITING
Day-One Welcome Pack and Calendar Setup
On a new hire's start date, sends a personalized welcome email, schedules their first-week onboarding meetings, and posts an intro to the team Slack channel.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule matches hires starting today
- ActionSend personalized welcome emailGmail
- ActionSchedule first-week onboarding meetingsGoogle Calendar
- ActionPost team intro in Slack channelSlack
- OutputReturn summary of welcome actions taken
What it does
Makes day one feel handled. When a hire starts, the workflow sends a warm, personalized welcome email with first-day logistics, books their recurring 1:1 and orientation sessions on the calendar, and introduces them in the team's Slack channel.
When to use it
Use it to guarantee every new hire gets a consistent, friendly first-day experience without a coordinator manually sending emails and creating invites. Great for distributed teams where day one is fully remote.
How it works
- 1A scheduled trigger fires each morning and matches any hire whose start date is today.
- 2A Gmail step sends a personalized welcome email with first-day links, login steps, and their buddy's name.
- 3Google Calendar events are created for orientation, the manager 1:1, and an IT setup block during week one.
- 4A Slack message posts to the team channel introducing the new hire with their role and a fun fact.
- 5A confirmation summary of what was sent and scheduled is returned to the People team.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.