HR & RECRUITING
New-hire welcome packet, calendar, and account scheduling
When provisioning is confirmed complete, sends the new hire a welcome email, books their first-week onboarding meetings.
How it runs
The automated pipeline, trigger to output.
- TriggerProvisioning marked Ready in AirtableAirtable
- ActionRead hire email, manager, and start dateAirtable
- ActionSend welcome email via GmailGmail
- ActionBook first-week meetings on Google CalendarGoogle Calendar
- OutputNotify manager in Slack that hire is readySlack
What it does
Closes out onboarding once the equipment and access work is done. It welcomes the hire, puts the essential first-week meetings on the calendar, and tells the manager their report is fully set up.
When to use it
Run it as the final stage after provisioning tasks are marked complete. It is for HR teams who want the new hire to arrive to a populated calendar and a clear welcome rather than an empty inbox.
How it works
- 1The flow triggers when a hire's provisioning record is marked Ready in Airtable.
- 2It pulls the hire's personal and work email, manager, and start date from the record.
- 3It sends a welcome email via Gmail with first-day logistics and login instructions.
- 4It creates first-week onboarding events on Google Calendar, inviting the hire, manager, and buddy.
- 5It posts a ready-for-day-one note to the manager's Slack so they can prepare their own welcome.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect GmailRead, draft, send, label.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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