HR & RECRUITING
New-Hire Welcome Pack and Drive Folder Generator
On a hire's confirmation, this creates a dedicated Google Drive onboarding folder, populates it with role-specific starter docs.
How it runs
The automated pipeline, trigger to output.
- TriggerMonday status set to 'Confirmed'monday.com
- LogicSelect role-specific template set
- ActionCreate folder and copy starter docsGoogle Drive
- ActionShare folder with hire and managerGoogle Drive
- OutputEmail welcome note with folder linkGmail
What it does
Gives every new hire a ready-to-go onboarding workspace: a private Drive folder seeded with the right starter documents for their role, shared automatically with the hire and manager, paired with a friendly welcome note.
When to use it
Use it when new hires need a single organized home for their onboarding materials and you want role-specific content (engineering setup vs. sales playbook) delivered without manual folder wrangling.
How it works
- 1A Monday status change to 'Confirmed' triggers the flow with the hire's name, role, and manager.
- 2A logic step selects the document template set matching the hire's role.
- 3A Google Drive action creates a named onboarding folder and copies the selected starter docs into it.
- 4A Google Drive action grants edit access to the new hire and view access to the manager.
- 5A Gmail output emails the hire and manager the folder link with a personalized welcome and first-day checklist.
Set it up
What you configure once, before turning it on.
- 1Connect monday.comVisual work management for teams.
- 2Connect Google DriveDocs, sheets, slides, files.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.