HR & RECRUITING
Capture Emailed Scorecards and Roll Them into a Coda Tracker
Parses interviewer feedback emails as they arrive in a shared inbox, extracts ratings and notes into structured fields.
How it runs
The automated pipeline, trigger to output.
- TriggerScorecard email arrives in shared recruiting inboxGmail
- ActionExtract candidate, ratings, and notes from message
- LogicBranch to request resubmission if fields are missing
- ActionAppend structured scorecard to candidate row in CodaCoda
- OutputEmail capture confirmation to interviewerGmail
What it does
Monitors a shared recruiting inbox for interviewer scorecard replies, extracts the candidate name, role, numeric ratings, and free-text notes from each message, and writes them as structured rows into a Coda hiring tracker. Coda's formula columns then recompute the candidate's running average and completion count automatically.
When to use it
Ideal for teams whose interviewers reply by email instead of filling out a form, and who want every scrap of feedback captured in one Coda doc without a coordinator copy-pasting. It keeps the tracker live as feedback trickles in across a multi-day loop.
How it works
- 1Gmail trigger fires on new mail matching the scorecard subject pattern in the shared inbox.
- 2Parse the message body to extract candidate, interviewer, role, ratings, and notes.
- 3If required fields are missing, branch to reply asking the interviewer to resubmit.
- 4Look up or create the candidate's row in the Coda tracker.
- 5Append the structured scorecard and let Coda recompute the aggregate.
- 6Confirm capture back to the interviewer by email.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect CodaDocs, packs, automations.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.