HR & RECRUITING
Screen inbound job applications from Gmail into a Notion pipeline
Watches a Gmail hiring inbox for new applications, uses AI to parse the resume and rank fit against the role.
How it runs
The automated pipeline, trigger to output.
- TriggerNew application email in Gmail hiring labelGmail
- ActionExtract resume attachment and email bodyGmail
- ActionParse resume and score role fit with AIOpenAI
- LogicKeep only candidates above score threshold
- OutputCreate candidate row in Notion pipelineNotion
What it does
Turns a messy hiring inbox into a structured candidate pipeline. Every new application email is parsed, scored for role fit, and written to Notion as a ready-to-review record — no manual copy-pasting from PDFs.
When to use it
Use it when applicants email resumes directly (careers@ or a forwarded job board alias) and your recruiter is drowning in attachments. Best for small teams hiring against one or two open roles who manage candidates in Notion rather than a full ATS.
How it works
- 1A new email arriving in the watched Gmail label triggers the run.
- 2The flow extracts the resume attachment and email body text.
- 3OpenAI parses contact details, work history, and skills, then scores fit against the role's must-have criteria, returning a 1-100 score and a two-line summary.
- 4A filter checks the score is above the minimum threshold and that a resume was actually attached.
- 5Qualifying candidates are created as a new row in the Notion candidates database with score, summary, and stage set to "New".
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.