HR & RECRUITING
Auto-schedule interviews for shortlisted Notion candidates
When a candidate is marked Shortlisted in Notion, finds an open slot on the interviewer's Google Calendar, books it, and emails the candidate a confirmation with the meeting…
How it runs
The automated pipeline, trigger to output.
- TriggerCandidate moved to Shortlisted in NotionNotion
- ActionFind next open interviewer slotGoogle Calendar
- LogicConfirm a conflict-free slot exists
- ActionCreate interview event with both guestsGoogle Calendar
- OutputEmail candidate the confirmationGmail
What it does
Closes the gap between "we like this candidate" and "the interview is on the calendar." Moving a record to the Shortlisted stage automatically books a slot and notifies the candidate, removing the back-and-forth scheduling emails.
When to use it
Use it once a recruiter has manually vetted candidates and just needs interviews booked fast. Ideal for high-volume first-round screens where the interviewer has predictable availability and you don't want a separate scheduling tool.
How it works
- 1A Notion candidate record changing to stage "Shortlisted" triggers the run.
- 2The flow reads the interviewer assignment and required duration from the record.
- 3Google Calendar is queried for the next open slot within the candidate's stated availability window.
- 4A logic step confirms a conflict-free slot was found; if none exists it routes to a manual-followup branch.
- 5The interview event is created on Google Calendar with both parties as guests.
- 6A confirmation email goes to the candidate via Gmail with the time, video link, and interviewer name.
Set it up
What you configure once, before turning it on.
- 1Connect NotionPages, databases, comments.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.