HR & RECRUITING
Draft follow-up emails for stalled candidates
Daily, finds candidates stalled past SLA in their stage and uses an agent to draft a tailored re-engagement email for each.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekday schedule
- ActionFetch over-SLA candidates from AirtableAirtable
- LogicBranch: company-owed next touch
- LogicAgent drafts tailored follow-up per candidate
- ActionCreate unsent Gmail draftsGmail
- OutputPost draft-queue summary to SlackSlack
What it does
Identifies candidates that have sat too long in stages where the bottleneck is on the company side, then drafts a personalized, on-brand follow-up email for each one and saves it as a Gmail draft. Nothing is sent automatically — recruiters review and send. A Slack summary lists every draft created.
When to use it
Use it when stalls are caused by slow recruiter outreach, not candidate silence. The agent removes the blank-page friction so recruiters spend seconds approving instead of minutes writing, while keeping a human in the loop before anything leaves the building.
How it works
- 1A weekday schedule fires the workflow.
- 2Pull candidates over SLA in outreach-owned stages from Airtable.
- 3Branch out only the candidates whose last contact was the company's turn to respond.
- 4For each, the agent drafts a tailored re-engagement email referencing role, stage, and last touchpoint.
- 5Create each message as a Gmail draft addressed to the candidate, unsent.
- 6Post a Slack summary of the draft queue with links so recruiters can review and send.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect GmailRead, draft, send, label.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.