HR & RECRUITING
Training Completion to Certification Register Sync
Receives a course-completion webhook from your LMS and upserts the employee's certification record in Airtable.
How it runs
The automated pipeline, trigger to output.
- TriggerLMS posts course-completion webhookHTTP webhook
- LogicValidate payload, map course to credential + validity period
- ActionUpsert certification row with new expiry in AirtableAirtable
- ActionEmail employee confirming renewal + next expiryGmail
- OutputReturn 200 acknowledgement to the LMSHTTP webhook
What it does
Keeps your certification register accurate automatically. When an employee finishes a compliance course in your learning system, the LMS posts a completion event and this workflow records the new credential, computes its expiry date from the configured validity window, and clears any prior overdue flags.
When to use it
Use this when training completions live in an external LMS or course platform that can fire a webhook, and you want the system of record in Airtable to update without manual data entry. It eliminates the gap where someone has actually recertified but the register still shows them lapsed.
How it works
- 1The LMS sends an HTTP webhook on course completion containing employee ID, course code, and completion date.
- 2A logic step validates the payload and maps the course code to a credential type and its validity period (for example, 12 or 24 months).
- 3It computes the new expiry date from completion date plus validity.
- 4The flow upserts the employee's certification row in Airtable, writing the fresh completion and expiry dates and clearing escalation flags.
- 5A confirmation email goes to the employee via Gmail noting the credential is renewed and the next expiry date.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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