HR & RECRUITING
No-Show Self-Service Rebooking Link
When a candidate misses their Zoom interview, generates a self-service booking link backed by the interviewer's real Google Calendar availability and emails it.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom interview endsZoom
- LogicConfirm candidate no-show
- ActionRead interviewer free/busyGoogle Calendar
- ActionEmail self-service booking linkGmail
- TriggerCandidate picks slot via webhookHTTP webhook
- OutputCreate new Zoom interviewZoom
What it does
Turns a missed interview into a candidate-driven rebook. Instead of a recruiter proposing times by email, the flow emails the no-show candidate a self-service link constrained to the interviewer's genuine open calendar windows, and the candidate books themselves.
When to use it
Use this when reschedule coordination eats your recruiters' time across many candidates and time zones. It eliminates the email tennis of "does Tuesday work?" by letting the candidate choose from only valid, conflict-free slots.
How it works
- 1A Zoom meeting-ended webhook reports the interview's final participant list.
- 2The flow confirms the candidate never joined, marking a no-show.
- 3It reads the interviewer's free/busy data from Google Calendar for the next five business days.
- 4It builds a self-service booking page (hosted via webhook) scoped to those open windows and the correct interview duration.
- 5It emails the candidate the personalized booking link with a gentle deadline.
- 6When the candidate books, the webhook receives the choice and creates the new Zoom interview, inviting both parties.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect GmailRead, draft, send, label.
- 4Connect HTTP webhookTrigger any URL on agent actions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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