FINANCE
Post a monthly idle-license waste digest to Slack
Aggregates idle and underutilized seats across apps from BigQuery into a single ranked Slack digest showing wasted monthly spend per tool.
How it runs
The automated pipeline, trigger to output.
- TriggerMonthly schedule triggers digest
- ActionAggregate per-app idle seats and cost in BigQueryBigQuery
- LogicRank apps by wasted spend and total it
- OutputPost ranked waste digest to SlackSlack
What it does
Summarizes your SaaS license waste into one monthly Slack post. It pulls per-app idle and underused seat counts from BigQuery, multiplies by per-seat cost, and ranks the apps by recoverable spend so leadership immediately sees where the money is leaking.
When to use it
Use this for a recurring finance or RevOps standup where you want visibility, not action items. It is the reporting companion to seat-level reclaim workflows: this one informs the conversation rather than creating tasks.
How it works
- 1A monthly schedule triggers the digest.
- 2BigQuery aggregates seat utilization across all tracked apps, returning idle counts and cost per app.
- 3A ranking step orders apps by total wasted monthly spend and computes a grand total.
- 4The result is formatted into a readable Slack message with the top offenders and overall recoverable dollars.
- 5The digest is posted to the finance channel as the workflow output.
Set it up
What you configure once, before turning it on.
- 1Connect BigQueryDatasets, queries, schemas.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.