PERSONAL PRODUCTIVITY
Stale Loom Walkthrough Reaper with Owner Nudges
Finds Loom videos older than a set threshold that still sit below a view-count floor, then DMs each video's owner on Slack with a one-click prompt to refresh, retire, or keep…
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule fires
- ActionList Loom videos with age and view countLoom
- LogicKeep videos past staleness threshold and under view floor
- ActionResolve owner Slack handle from creator emailSlack
- OutputDM each owner to refresh, archive, or confirmSlack
What it does
It sweeps your Loom workspace on a schedule, isolates async walkthroughs that have gone stale and under-watched, and pings the person who recorded each one so the backlog never rots silently.
When to use it
Run this when your team relies on Loom for async updates and onboarding, and old recordings pile up unwatched, leaving teammates unsure whether a video is still accurate. Ideal for ops or enablement leads who want owners — not a central admin — to decide each clip's fate.
How it works
- 1A weekly schedule fires the run.
- 2It lists every Loom video in the workspace with its created date and view count.
- 3A filter keeps only videos older than the staleness threshold (e.g. 60 days) that are still under the view floor (e.g. 5 views).
- 4For each survivor it resolves the owner's Slack handle from the video's creator email.
- 5It sends each owner a direct Slack message naming the stale walkthrough and asking them to refresh, archive, or confirm it is still current.
Set it up
What you configure once, before turning it on.
- 1Connect LoomVideo transcripts, libraries.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Email-to-Task: Turn Action-Required Mail Into Linear Issues
Detects mail that contains a concrete task or request, extracts the deliverable and due date, and creates a Linear issue automatically so commitments from email never get lost.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.