PERSONAL PRODUCTIVITY
Weekly Standing-Meeting Decay Audit to Slack
Every Monday, scans recurring calendar meetings and flags any standing meeting whose linked agenda or notes doc hasn't been edited recently, posting a ranked decay report to Slack.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule (Monday AM)
- ActionList recurring events from Google CalendarGoogle Calendar
- ActionRead linked agenda/notes doc last-edited time in NotionNotion
- LogicFlag meetings with stale or missing docs and score decay
- OutputPost ranked decay report to SlackSlack
What it does
It audits your recurring meetings once a week and surfaces the ones that have quietly gone stale — no fresh agenda, no recent notes — so owners can either fix them or kill them.
When to use it
Use it when standing meetings have multiplied and you suspect half of them run on autopilot with no preparation. Good for chiefs of staff, EMs, and ops leads doing meeting hygiene.
How it works
- 1A weekly schedule fires every Monday morning.
- 2It pulls all recurring events from Google Calendar over the next 14 days.
- 3For each meeting it locates the linked agenda or notes doc in Notion and reads its last-edited timestamp.
- 4A decision step flags any meeting whose doc is older than 21 days (or missing entirely), scoring decay by staleness and attendee count.
- 5It assembles a ranked report — worst offenders first, with owner and last-touched date.
- 6The report posts to a Slack channel so owners can defend, fix, or cancel each meeting.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect NotionPages, databases, comments.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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