PERSONAL PRODUCTIVITY
Promise-to-Calendar Work Blocker
Reads commitments extracted from your sent mail and, for each promise with a due date.
How it runs
The automated pipeline, trigger to output.
- TriggerNew card added to Trello Promised listTrello
- ActionEstimate effort and title with OpenAIOpenAI
- LogicSkip cards with no due date
- ActionFind earliest free slot before deadline in Google CalendarGoogle Calendar
- OutputBook work block and comment confirmation on the Trello cardTrello
What it does
When a new commitment card is added to your Trello board, this workflow uses AI to estimate how long the deliverable will take and finds an open slot on your Google Calendar before the due date. It books a work block titled for the promise, so committing to something automatically reserves time to do it.
When to use it
Use it if your problem isn't forgetting promises but never carving out time for them. It turns each commitment into a protected calendar block, closing the gap between agreeing to something and scheduling the work.
How it works
- 1A new card on the Trello Promised list triggers the run.
- 2An OpenAI step estimates effort (in minutes) and a suitable title from the card's deliverable and due date.
- 3A logic gate skips cards with no due date, since there's nothing to schedule against.
- 4A Google Calendar step finds the earliest free slot of the estimated length before the deadline.
- 5The work block is created on your calendar and a confirmation comment is added back to the Trello card.
Set it up
What you configure once, before turning it on.
- 1Connect TrelloKanban boards for everything.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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