PERSONAL PRODUCTIVITY
Weekly deep-work planner from open tasks
Every Sunday evening, pulls your open commitments and due deadlines, ranks them, and lays out next week's calendar with sized focus blocks around your existing meetings.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule (Sunday evening)
- ActionPull open tasks and deadlines from AsanaAsana
- ActionRead next week's calendar availabilityGoogle Calendar
- ActionRank tasks and assign time windowsOpenAI
- ActionWrite sized focus blocks to calendarGoogle Calendar
- OutputPost the weekly plan to SlackSlack
What it does
Instead of reacting to deadlines one email at a time, this workflow plans the whole week up front. On a schedule it gathers your outstanding commitments, prioritizes them against their due dates, and proactively reserves focus blocks across the coming week, fitting them into the gaps your meetings leave behind.
When to use it
For people who do a weekly review and want their intentions translated into actual calendar real estate before Monday hits. Pairs well with a task tracker but works from inbox commitments alone.
How it works
- 1A weekly schedule (Sunday evening) triggers the run.
- 2The flow pulls open tasks and their deadlines from Asana.
- 3It reads next week's Google Calendar to map out free time around existing meetings.
- 4An LLM step ranks the tasks by urgency and estimated effort, then assigns each to a concrete time window.
- 5It writes the sized focus blocks back to Google Calendar.
- 6A Slack message delivers the week's plan as a readable agenda so you can adjust before Monday.
Set it up
What you configure once, before turning it on.
- 1Connect AsanaTasks, projects, milestones — everywhere.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Email-to-Task: Turn Action-Required Mail Into Linear Issues
Detects mail that contains a concrete task or request, extracts the deliverable and due date, and creates a Linear issue automatically so commitments from email never get lost.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.