PERSONAL PRODUCTIVITY
Weekly Meeting-Load Audit Digest
Every Friday, scans the next week's recurring calendar events for low attendance and missing agendas.
How it runs
The automated pipeline, trigger to output.
- TriggerFriday 3pm weekly schedule
- ActionFetch next 7 days of recurring eventsGoogle Calendar
- LogicScore attendance and agenda; keep low-value meetings
- ActionRank meetings and draft rationaleOpenAI
- OutputEmail ranked triage digest to organizerGmail
What it does
Each Friday afternoon this workflow pulls your upcoming week of recurring meetings, scores each one on attendance rate and agenda presence, and sends you a single ranked email digest. Instead of nagging you mid-week, it gives you one quiet moment to triage: which standing meetings are quietly wasting an hour, and which could become a doc.
When to use it
Use it if your calendar has accumulated standing meetings that nobody questions. It is a low-friction starting point — read-only on your calendar, no auto-declines — so it is safe to run org-wide before adopting anything more aggressive.
How it works
- 1A Friday 3pm schedule fires the run.
- 2It reads all recurring events in the next 7 days from Google Calendar, including attendee responses.
- 3For each event it computes an accept rate and checks the description for an agenda.
- 4A filter keeps only meetings under 60% attendance or with an empty agenda.
- 5OpenAI ranks the flagged meetings and drafts a one-line rationale per meeting.
- 6The digest is emailed to you via Gmail with decline and async-convert suggestions.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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