PERSONAL PRODUCTIVITY
Calendar-driven OOO approval delegation with auto-reset
Reads an OOO event from your Outlook calendar, sets up an approval-redirect mailbox rule to your backup for that window.
How it runs
The automated pipeline, trigger to output.
- TriggerOOO event starts on Outlook calendarOutlook
- LogicVerify OOO/leave event and read end time
- ActionCreate mailbox rule redirecting approvals to backupOutlook
- ActionNotify backup in Slack with coverage windowSlack
- OutputOn event end, delete rule and confirm resetOutlook
What it does
Uses an out-of-office event on your Outlook calendar as the source of truth for delegation. When the event starts, it creates a mailbox rule that copies incoming approval emails to your backup and logs the delegation. When the event ends, it tears the rule down so approvals route back to you automatically.
When to use it
You plan time off on your calendar and want approval delegation to switch on and off with it, without remembering to flip mailbox rules by hand.
How it works
- 1Trigger: an OOO-labeled event on your Outlook calendar starts.
- 2Logic: confirm the event is an OOO/leave event and read its end time.
- 3Action: create an Outlook rule redirecting approval emails to the backup.
- 4Action: notify the backup in Slack that they are covering approvals until the end time.
- 5Output: on event end, delete the rule and confirm delegation is reset.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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