PERSONAL PRODUCTIVITY
Turn calendar guests into pre-approved badge requests
Watches your office calendar for meetings with external guests and automatically files a visitor badge request for each one.
How it runs
The automated pipeline, trigger to output.
- TriggerNew or updated calendar eventGoogle Calendar
- LogicKeep only external-domain attendees
- LogicExit if no external guests
- ActionCreate badge request row per guestAirtable
- OutputConfirm registration to hostSlack
What it does
This workflow reads new and updated events on your office calendar, identifies attendees whose email domains are outside your company, and creates a visitor badge request for each external guest. The result is that every scheduled visitor is pre-registered automatically, with no host having to remember to submit a form.
When to use it
Run this if your office issues physical badges and your reception team is tired of last-minute walk-up registrations. It fits any company where employees invite clients, candidates, or vendors through normal calendar invites and you want those invites to drive badge provisioning.
How it works
- 1A new or changed calendar event triggers the workflow.
- 2The flow filters attendees, keeping only those whose email domain is not on your internal allowlist.
- 3For each external guest it builds a badge request record (visitor name, host, date, meeting room) in your visitor tracking sheet.
- 4If no external guests are present, the run exits quietly.
- 5A confirmation is posted to the host so they know their guest is registered.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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