LEAD GENERATION
Speaker Roster to HubSpot Leads with Dedupe Gate
On a schedule, scrapes a conference speaker roster, checks each person against existing HubSpot contacts, enriches only the net-new ones.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule during event window
- ActionScrape current speaker rosterApify
- ActionLook up existing contact in CRMHubSpot
- LogicKeep only net-new people
- ActionEnrich net-new contactsExa
- OutputCreate tagged leads in CRMHubSpot
What it does
Keeps your HubSpot pipeline fed from a live event's speaker or panelist roster without creating duplicates. It scrapes the roster on a recurring schedule, skips anyone already in your CRM, enriches the rest, and creates net-new leads tagged with the event name.
When to use it
Use it for multi-day or rolling-agenda conferences where speakers get added over time, and when keeping HubSpot clean matters more than raw volume. The dedupe gate means you can run it daily without churning your CRM.
How it works
- 1A daily schedule triggers the run during the event window.
- 2Apify scrapes the current speaker roster.
- 3For each person, a lookup checks HubSpot for an existing contact by name and company domain.
- 4A logic branch keeps only the net-new people.
- 5Exa enriches the survivors with title, company, and a short bio.
- 6New leads are created in HubSpot, tagged with the event source and enrichment notes.
Set it up
What you configure once, before turning it on.
- 1Connect ApifyActors, scrapers, datasets.
- 2Connect HubSpotCRM, deals, marketing, support.
- 3Connect ExaNeural search across the web.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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