HR & RECRUITING
Generate Asana onboarding tasks from a new-hire HR event
When a new hire is added in your HRIS, automatically spin up a role-specific onboarding project in Asana with dated tasks assigned to the right owners.
How it runs
The automated pipeline, trigger to output.
- TriggerNew-hire created (HRIS webhook)HTTP webhook
- LogicBranch on department and role to pick checklist
- ActionCreate onboarding project in AsanaAsana
- ActionAdd tasks with owners and due datesAsana
- OutputEmail kickoff summary to manager and hireOutlook
What it does
Turns a new-hire record into a fully populated Asana onboarding project. It reads the hire's role, department, and start date, builds the matching task checklist (IT provisioning, payroll setup, benefits enrollment, first-week meetings), assigns each task to the responsible owner, and sets due dates relative to the start date. The manager and new hire receive a tidy kickoff summary by email.
When to use it
Use it when onboarding is repetitive but the exact checklist varies by role or department, and tasks currently get created by hand. Best for teams that already run onboarding in Asana and want zero manual project setup.
How it works
- 1An inbound HRIS webhook fires when a new hire is created.
- 2A logic step branches on department and role to select the right task template.
- 3Asana creates a new onboarding project from the chosen template.
- 4Asana populates tasks with owners and start-date-relative due dates.
- 5Outlook emails the manager and new hire a kickoff summary with the project link.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect AsanaTasks, projects, milestones — everywhere.
- 3Connect OutlookMail, calendar, contacts.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.