HR & RECRUITING
Personalized Candidate Prep Packet Generator
When a loop is booked, generates a tailored prep packet for the candidate by pulling each interviewer's role and focus area, drafts a friendly briefing with an LLM.
How it runs
The automated pipeline, trigger to output.
- TriggerLoop finalized (webhook from scheduler)HTTP webhook
- ActionRead booked events for interviewer and session detailGoogle Calendar
- ActionDraft personalized briefing with LLMOpenAI
- ActionSave agenda doc to Google DriveGoogle Drive
- OutputEmail candidate the prep packet and linksGmail
What it does
Turns a booked interview loop into a polished, personalized prep experience for the candidate. It gathers who they will meet and what each session covers, uses an LLM to write a warm, specific briefing, and delivers everything in one email with the agenda saved to Google Drive for easy reference.
When to use it
Use it when candidate experience is a competitive edge and your generic confirmation emails feel cold. Ideal for teams that want every candidate to walk in knowing exactly who they are meeting and what to expect.
How it works
- 1The flow triggers when an interview loop is finalized via webhook from the scheduler.
- 2It reads the booked Calendar events to extract each session's interviewer, role, and focus.
- 3An OpenAI step drafts a personalized briefing covering the agenda, interviewer context, and tips.
- 4It saves a formatted agenda document to Google Drive and grabs a shareable link.
- 5It emails the candidate the briefing with Zoom join links and the agenda link.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect Google DriveDocs, sheets, slides, files.
- 4Connect GmailRead, draft, send, label.
- 5Connect HTTP webhookTrigger any URL on agent actions.
- 6Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 7Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 8Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Route interview feedback by score the moment it is submitted
Receives each interviewer's scorecard via webhook, normalizes the rating, and routes strong-yes feedback to fast-track and any flagged concern to the recruiter.
Loom intake to recruiter handoff email
Transcribes a hiring manager's Loom intake, summarizes the role, and emails a recruiter handoff brief via Outlook with clarifying questions when details are missing.
New-hire equipment order email to IT and vendor
On a scheduled lead-time before each start date, drafts and sends an equipment order email (laptop, monitor.
Compile interview scorecards into a hire-decision packet
When every interviewer has submitted their scorecard in Notion, automatically aggregates the scores, builds a one-page decision packet in Google Drive.
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.