HR & RECRUITING
Monitor Timesheets for Rate and Hour-Cap Violations
On each timesheet submission, validates the billed rate and weekly hours against the contractor's contract terms in Airtable and emails the contract owner whenever an entry…
How it runs
The automated pipeline, trigger to output.
- TriggerTimesheet submission webhookHTTP webhook
- ActionFetch contract terms + week-to-date hours from AirtableAirtable
- LogicValidate billed rate and weekly hour cap
- LogicSkip compliant entries
- ActionWrite violation type to entry in AirtableAirtable
- OutputEmail contract owner the violation detailOutlook
What it does
Checks every submitted timesheet against the contractor's own contract: the agreed bill rate and the maximum weekly hours. If an entry bills above the contracted rate or pushes the contractor's week over their hour cap, it is flagged and the contract owner is emailed before the entry can be paid.
When to use it
Use it when contractors have individually negotiated rate ceilings and weekly hour limits, and you need to catch entries that quietly exceed those terms rather than relying on invoice-stage review.
How it works
- 1A webhook fires on timesheet submission.
- 2Fetch the contractor's contract terms and their current week-to-date hours from Airtable.
- 3Validate the entry: compare billed rate to the contracted rate and sum weekly hours against the cap.
- 4Branch: compliant entries are tagged validated and stop.
- 5For violations, write the specific violation type onto the entry record in Airtable.
- 6Email the contract owner the violation detail so they can correct the entry or amend the contract.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect HTTP webhookTrigger any URL on agent actions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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