HR & RECRUITING
Discord Watch for Offer Deadlines and Calendar Clashes
Each afternoon it checks Airtable for outstanding offers nearing their decision deadline, cross-references the recruiter's Outlook calendar for a free follow-up slot.
How it runs
The automated pipeline, trigger to output.
- TriggerAfternoon schedule
- ActionFind offers nearing deadline in AirtableAirtable
- LogicRank by urgency and drop resolved offers
- ActionFind next free follow-up slot in OutlookOutlook
- OutputDM recruiter the deadline and suggested call timeDiscord
What it does
Keeps verbal and written offers from lapsing by tracking each offer's response deadline, finding when the recruiter is actually free to follow up, and nudging them on Discord with a concrete next action.
When to use it
Use it when offers expire or candidates go silent because the follow-up never got scheduled. Best for teams tracking offers in Airtable and living in Outlook calendars.
How it works
- 1An afternoon schedule starts the run.
- 2Query Airtable for offers in "Extended" status with a decision deadline within the next 48 hours.
- 3A logic step ranks them by urgency and drops any already accepted or declined.
- 4For each remaining offer, scan the recruiter's Outlook calendar for the next open 30-minute slot before the deadline.
- 5Send the recruiter a Discord DM with the candidate, the deadline, and the suggested follow-up time to confirm.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect DiscordCommunity channels + voice + bots.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.