HR & RECRUITING
Weekly Discord Digest of Stalled Candidates
Every Monday it scans the Airtable applicant tracker for candidates stuck in the same stage too long, groups them by hiring manager.
How it runs
The automated pipeline, trigger to output.
- TriggerMonday morning schedule
- ActionPull active candidates with stage and timestamps from AirtableAirtable
- LogicFlag candidates idle past stage threshold
- LogicGroup stalled candidates by hiring manager
- OutputDM each manager their stalled-candidate digestDiscord
What it does
Surfaces candidates whose pipeline stage hasn't changed past a stage-specific threshold and delivers a per-manager Discord digest so nobody quietly ages out of the funnel.
When to use it
Reach for this when good candidates go cold because they sit in "Phone Screen" or "Onsite" with no next step. Best for teams running an Airtable ATS and wanting a single weekly accountability ping in Discord.
How it works
- 1A Monday morning schedule starts the run.
- 2Pull all active candidates from Airtable with their current stage and last-updated timestamp.
- 3A logic step flags any candidate idle longer than that stage's threshold (e.g. 5 days in screen, 3 days post-onsite).
- 4Group the stalled candidates by their assigned hiring manager.
- 5For each manager, format a digest listing candidate, role, stage, and days idle.
- 6Send each digest as a Discord DM, and skip managers with a clean pipeline.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect DiscordCommunity channels + voice + bots.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.