HR & RECRUITING
EAD Auto-Extension Eligibility Triage
For EAD work permits nearing expiry, this workflow checks auto-extension eligibility rules, separates employees who are auto-covered from those who must file.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule
- ActionQuery BigQuery for EADs expiring in 120 days + filing statusBigQuery
- LogicApply auto-extension rules: covered vs action-required
- ActionPost action-required cases to Slack with reasonSlack
- OutputEmail next-step notice to employee via OutlookOutlook
What it does
Not every expiring Employment Authorization Document needs a panic. Many qualify for automatic extension when a timely renewal is on file. This workflow evaluates each EAD nearing expiry against auto-extension criteria, then triages: auto-covered cases are logged quietly, while cases that need a filing or are losing their extension window are escalated to HR with the reason.
When to use it
Use it when you employ EAD holders and want to cut noise — surfacing only the work-authorization cases that genuinely require action instead of alerting on every upcoming expiry. Reduces false alarms while catching the ones that matter.
How it works
- 1A daily schedule triggers the run.
- 2It queries BigQuery for EAD records expiring within 120 days plus their renewal-filing status.
- 3A logic step applies auto-extension rules to classify each case as auto-covered or action-required.
- 4Auto-covered cases are written back to BigQuery with a status note, no alert.
- 5Action-required cases post to the HR Slack channel with the specific reason.
- 6The output emails the affected employee a clear next-step notice via Outlook.
Set it up
What you configure once, before turning it on.
- 1Connect BigQueryDatasets, queries, schemas.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Connect OutlookMail, calendar, contacts.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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