HR & RECRUITING
Holiday Blackout PTO Conflict Watcher
Watches for PTO events booked in Outlook over defined client blackout or peak-season windows and immediately alerts the team channel in Microsoft Teams when an absence breaches…
How it runs
The automated pipeline, trigger to output.
- TriggerNew or changed Outlook calendar eventOutlook
- ActionLoad blackout windows and minimum headcounts from PostgresPostgres
- LogicDetect window overlap and below-minimum staffing
- OutputAlert the team channel in Microsoft TeamsMicrosoft Teams
What it does
It enforces blackout and peak-season staffing rules by watching new Outlook PTO events as they're created. When a booking falls inside a protected window and pushes coverage below the configured minimum headcount, it raises a real-time conflict alert.
When to use it
Use it for teams with hard staffing floors during launches, end-of-quarter, or holiday surges. Rather than auditing the calendar after the fact, it catches the offending request the moment it's entered, while it's still easy to reroute.
How it works
- 1A new or changed Outlook calendar event triggers the run.
- 2The workflow loads blackout windows and per-window minimum headcounts from Postgres.
- 3A logic step checks whether the event overlaps a window and whether remaining staff would drop below the minimum.
- 4If the threshold is breached it builds an alert with the person, window, and resulting headcount.
- 5It posts the conflict to the team's Microsoft Teams channel for immediate follow-up.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect PostgresAny Postgres URL — query, write, migrate.
- 3Connect Microsoft TeamsChannels, chats, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.