HR & RECRUITING
Polite Rejection Email on Trello Reject Move
When a recruiter moves a candidate card into the 'Reject' list, sends a courteous, role-specific rejection email via Outlook, archives the card.
How it runs
The automated pipeline, trigger to output.
- TriggerTrello card moved to Reject listTrello
- ActionRead candidate details from cardTrello
- ActionSend respectful rejection email via OutlookOutlook
- LogicCheck for future-fit label
- ActionSet 90-day re-engage reminderGoogle Calendar
- OutputArchive the Trello cardTrello
What it does
Handles the closing step of the pipeline gracefully. Moving a card to 'Reject' triggers a warm, personalized rejection email to the candidate, archives the Trello card to keep the board clean, and—when the recruiter tags the card as a future fit—sets a calendar reminder to re-engage them down the line.
When to use it
When you want every declined Indeed applicant to get a timely, respectful response without a recruiter writing each email by hand, and you want to keep a warm bench of near-miss candidates.
How it works
- 1A Trello card entering the 'Reject' list triggers the flow.
- 2The candidate's name, email, and applied role are read from the card.
- 3An Outlook email sends a respectful, role-specific rejection note.
- 4A logic step checks for a 'future-fit' label on the card.
- 5If present, a Google Calendar reminder is created to revisit the candidate in 90 days.
- 6The Trello card is archived to clear the active board.
Set it up
What you configure once, before turning it on.
- 1Connect TrelloKanban boards for everything.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.