HR & RECRUITING
Stale Candidate Follow-up Nudge from Trello
Runs daily to find Trello cards stuck in screening or interview lists past an SLA threshold, posts a digest to Slack tagging the card owner.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily weekday morning schedule
- ActionPull Screen and Interview cards with activity datesTrello
- LogicFlag cards past the response SLA
- ActionSend holding email to overdue candidatesOutlook
- OutputPost overdue-card digest to SlackSlack
What it does
Keeps candidates from going cold. Each morning it scans your hiring board for cards that have sat untouched too long, builds a digest of who's overdue and where, posts it to the recruiting Slack channel, and sends a holding email to candidates whose last update predates your response SLA.
When to use it
When good Indeed candidates slip through the cracks because cards stall mid-pipeline. Use it to enforce response-time SLAs and protect your employer brand with timely candidate communication.
How it works
- 1A daily schedule triggers the flow each weekday morning.
- 2Trello cards in the 'Screen' and 'Interview' lists are pulled with their last-activity dates.
- 3A logic step flags cards whose last activity exceeds the SLA (for example, 3 business days).
- 4For flagged candidates, an Outlook holding email is sent acknowledging the wait.
- 5A Slack digest is posted listing every overdue card, its list, and its owner so the team can clear the backlog.
Set it up
What you configure once, before turning it on.
- 1Connect TrelloKanban boards for everything.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.