HR & RECRUITING
Unconfirmed Interview Hold Release Sweeper
Runs daily to find tentative interview holds the candidate never confirmed, cancels the stale Outlook hold and Zoom meeting to free the slot.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule fires
- ActionQuery Airtable for unconfirmed holdsAirtable
- LogicFilter to holds expired past cutoff
- ActionCancel Outlook hold and delete Zoom meetingOutlook
- ActionUpdate record to Released and flag follow-upAirtable
- OutputPost release summary to recruiting SlackSlack
What it does
Tentative holds pile up when candidates ghost. This scheduled sweep finds holds older than your confirmation window that are still unconfirmed, releases the Outlook calendar block, cancels the orphaned Zoom meeting, and marks the candidate as needing a nudge or removal so the slot returns to the available pool.
When to use it
Use it when auto-held slots clog recruiter calendars and Zoom fills with dead meetings. It keeps the calendar honest so the slot-holder workflow always sees true availability.
How it works
- 1A daily schedule triggers the sweep.
- 2The flow queries Airtable for candidates whose hold is still unconfirmed past the cutoff window.
- 3A logic step separates truly expired holds from those inside grace, skipping any already confirmed.
- 4For each expired hold it cancels the Outlook calendar block and deletes the linked Zoom meeting.
- 5The candidate record is updated to Released and flagged for recruiter follow-up, and a summary is posted to the recruiting Slack channel.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect ZoomMeetings, recordings, transcripts.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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