HR & RECRUITING
Tenure-Milestone Flight-Risk Nudge with Manager Alert
When an employee crosses a tenure milestone with no recent role change, it flags potential flight risk, suggests matching internal moves.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule scans employee table
- ActionRead tenure + promotion history from AirtableAirtable
- LogicFlag tenure-milestone stalls (no recent move)
- ActionPick matching roles + draft growth prompt with OpenAIOpenAI
- ActionEmail employee an internal-options invitationGmail
- OutputAlert manager in Slack with talking pointsSlack
What it does
Catches employees who have stalled in the same role long enough to become a retention risk and intervenes before they disengage. It pairs the stall signal with concrete internal options so the conversation is forward-looking, not a panic.
When to use it
Use it for proactive retention when exit interviews keep citing "no growth path." Best where tenure and last-promotion dates are tracked cleanly in your HRIS table.
How it works
- 1A daily schedule scans the Airtable employee table.
- 2A logic step flags anyone who just crossed a milestone (e.g. 24 or 36 months) with no role change or promotion in that window.
- 3For each flagged person, an OpenAI call selects the best-fit open internal roles and drafts a warm growth-conversation prompt.
- 4The employee gets a Gmail message framing internal options as an invitation, not a warning.
- 5Their manager gets a separate Slack alert with the flag reason and suggested talking points so the 1:1 lands well.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect GmailRead, draft, send, label.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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