HR & RECRUITING
New Req Internal-First Broadcast to Qualified Tenured Staff
The moment a new internal role is opened, it identifies tenured employees who fit and sends them a targeted heads-up before the role is posted externally.
How it runs
The automated pipeline, trigger to output.
- TriggerNew req created in Airtable (event)Airtable
- LogicMatch req requirements to tenured eligible staff
- ActionDraft personalized role pitch per match with OpenAIOpenAI
- ActionEmail matched employees an internal-first heads-upGmail
- OutputPost notification summary to talent team in NotionNotion
What it does
Enforces an internal-first policy automatically. When a recruiter opens a new req, this matches it to qualified, tenured employees and gives them an exclusive early window to raise their hand before the job hits external boards.
When to use it
Use it when leadership has committed to filling roles internally first but the policy keeps getting bypassed because nobody tells the right people in time.
How it works
- 1An event trigger fires when a new record lands in the Airtable open-roles table.
- 2The flow reads the req's required skills, level, and department.
- 3It scans the employee directory and a logic step selects tenured staff (past the eligibility threshold) whose profiles match the requirements.
- 4An OpenAI call writes a short personalized pitch per matched employee explaining why this role fits them.
- 5Gmail sends each match an internal-first heads-up with an interest link and the close date of the internal window.
- 6A summary of who was notified is posted to the talent team's Notion page for audit.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect GmailRead, draft, send, label.
- 4Connect NotionPages, databases, comments.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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