HR & RECRUITING
Balanced Interview Loop Scheduler Across Timezones
When a candidate reaches the onsite stage, builds a balanced interview loop by finding overlapping availability across panelists in different timezones.
How it runs
The automated pipeline, trigger to output.
- TriggerATS marks candidate ready for onsite (webhook)HTTP webhook
- ActionRead panelist free/busy from Google CalendarGoogle Calendar
- LogicFind balanced contiguous slot within each panelist's local working hours
- ActionCreate one Zoom meeting per sessionZoom
- ActionBook Calendar invites with attendees and linksGoogle Calendar
- OutputEmail candidate the prep packet and agendaGmail
What it does
Takes a candidate who is ready for an onsite loop and a list of required panelists, then assembles a back-to-back interview loop that respects everyone's working hours across timezones. It books the slots, attaches a unique Zoom room per session, and sends the candidate a single prep email with the full agenda.
When to use it
Use it when your recruiting coordinators burn hours playing calendar Tetris across a distributed panel. Ideal for teams running 4-6 person loops spanning US, EU, and APAC where naive scheduling produces 6am or 9pm slots for someone.
How it works
- 1A webhook fires from your ATS when a candidate is marked ready for onsite, carrying the panelist list and candidate timezone.
- 2The flow reads each panelist's Google Calendar free/busy and normalizes working hours to each person's local timezone.
- 3A logic step searches for a contiguous block where every panelist has a humane slot, balancing the load so no one is scheduled outside 8am-6pm local.
- 4It creates one Zoom meeting per interview session.
- 5It books the Google Calendar invites with the right attendees and Zoom links.
- 6It emails the candidate a prep packet with the agenda, interviewer bios, and join links.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect ZoomMeetings, recordings, transcripts.
- 3Connect GmailRead, draft, send, label.
- 4Connect HTTP webhookTrigger any URL on agent actions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.