HR & RECRUITING
Loom intake agent: full req orchestration
An agent that takes a hiring manager's Loom intake, drafts the structured req in Notion, schedules a kickoff with the recruiter, and posts a summary to the hiring channel.
How it runs
The automated pipeline, trigger to output.
- TriggerNew hiring-manager Loom intakeLoom
- ActionAgent interprets transcript and role contextOpenAI
- ActionCreate structured req in NotionNotion
- ActionSchedule recruiter kickoff on calendarGoogle Calendar
- OutputAnnounce open role in SlackSlack
What it does
Runs the entire post-intake handoff as one agent-driven flow. From a single Loom recording, it builds the structured job req in Notion, books a recruiting kickoff on the recruiter's calendar, and announces the open role in the hiring Slack channel. The agent reasons over the transcript to decide level, scope, and urgency rather than just filling slots.
When to use it
Use it when you want a hands-off intake-to-kickoff pipeline and the role variety is high enough that rigid field mapping breaks down. Best for org-level recruiting coordination where multiple downstream systems must stay in sync.
How it works
- 1A hiring manager's new Loom triggers the agent.
- 2The agent fetches the transcript and interprets the role, urgency, and team context.
- 3It creates a structured req page in the Notion Open Reqs database.
- 4It schedules a kickoff meeting with the assigned recruiter via Google Calendar, timed to the role's urgency.
- 5It posts an announcement with the req link and kickoff time to the hiring Slack channel.
Set it up
What you configure once, before turning it on.
- 1Connect LoomVideo transcripts, libraries.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Connect Google CalendarEvents, attendees, availability.
- 5Connect SlackChannels, DMs, threads, mentions.
- 6Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 7Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 8Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
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Loom intake to recruiter handoff email
Transcribes a hiring manager's Loom intake, summarizes the role, and emails a recruiter handoff brief via Outlook with clarifying questions when details are missing.
New-hire equipment order email to IT and vendor
On a scheduled lead-time before each start date, drafts and sends an equipment order email (laptop, monitor.
Compile interview scorecards into a hire-decision packet
When every interviewer has submitted their scorecard in Notion, automatically aggregates the scores, builds a one-page decision packet in Google Drive.
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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