HR & RECRUITING
Flag near-fit employees with a skill gap and coach before the intro nudge
When a req opens, identifies employees who are close but missing one or two skills, sends them a development plan, and only sends the Loom intro nudge once the gap is closed.
How it runs
The automated pipeline, trigger to output.
- TriggerReq opens for internal postingAirtable
- ActionIdentify near-fit employees with skill gapsOpenAI
- ActionSend development plan, park candidacyOutlook
- LogicWait until missing skills are completed
- OutputRelease Loom intro nudge once readyLoom
What it does
Not everyone close to a role is ready today — this workflow handles the near-fits. When a req opens, it scores the employee pool and singles out people who match the role on adjacency but are short one or two specific, learnable skills. Rather than nudging them into a role they'd struggle in, OpenAI drafts a concise development plan naming exactly which skills to build, sent via Outlook. Their candidacy is parked in Airtable against the gap; once their profile shows the missing skills closed, the workflow releases the manager's Loom intro nudge — so the personal pitch lands when they're genuinely ready.
When to use it
Use it when internal mobility should also be a development engine, not just a matching one. It fits people-ops teams who want to grow employees toward stretch roles instead of only surfacing perfect matches. Best for organizations with a maintained skills inventory and a culture of internal growth.
How it works
- 1An Airtable trigger fires when a req opens for internal posting.
- 2OpenAI scores the pool and isolates near-fit employees missing one or two named skills.
- 3The workflow drafts each a targeted development plan and sends it via Outlook, parking their candidacy against the gap in Airtable.
- 4A logic gate watches each parked profile and waits until the missing skills are marked complete.
- 5When the gap closes, the manager's Loom intro nudge is released to that employee.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect OutlookMail, calendar, contacts.
- 4Connect LoomVideo transcripts, libraries.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
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Run this workflow in your colony.
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