HR & RECRUITING
New Hire Mandatory Training Assignment
When a new employee record is created in Airtable, it assigns the required onboarding training courses with deadlines, emails the welcome checklist.
How it runs
The automated pipeline, trigger to output.
- TriggerNew employee row in AirtableAirtable
- LogicMap role to required courses and due dates
- ActionWrite training assignment rows to AirtableAirtable
- ActionEmail onboarding checklist to new hireGmail
- OutputNotify #people-ops of enrollmentSlack
What it does
This workflow makes sure every new hire is enrolled in their mandatory courses on day one. The moment a new employee row appears, it generates their required-training assignments with due dates, emails them the checklist, and lets people-ops know enrollment is set.
When to use it
Use it when onboarding includes a fixed set of compliance courses — code of conduct, data privacy, workplace safety — and you want enrollment to be automatic and dated from the start date rather than chased down later.
How it works
- 1A new row created in the Airtable "Employees" table triggers the run.
- 2A logic step maps the hire's department and role to the correct list of mandatory courses and computes a due date offset from their start date.
- 3The workflow writes one assignment row per course into the Airtable "Training Assignments" table.
- 4Gmail emails the new hire a checklist of their assigned courses and deadlines.
- 5A message is posted to the #people-ops Slack channel confirming the hire is enrolled and listing the courses.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect GmailRead, draft, send, label.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.