HR & RECRUITING
New Work-Auth Document Reminder Setup
When a new work-authorization document is uploaded via webhook, this workflow computes the expiry runway, schedules calendar reminders.
How it runs
The automated pipeline, trigger to output.
- TriggerWebhook: new work-auth document uploadedHTTP webhook
- LogicValidate payload, reject missing/past expiry
- ActionInsert document record into BigQueryBigQuery
- ActionCreate 90 + 30-day Google Calendar remindersGoogle Calendar
- OutputPost tracked-case confirmation to SlackSlack
What it does
The moment an HR system or document portal posts a newly received work-authorization document, this workflow parses its expiry date and stands up the full reminder trail automatically: it creates calendar reminders at 90 and 30 days before expiry and notifies the HR channel that a new case is now being tracked. No manual deadline entry.
When to use it
Use it when documents arrive ad hoc (new hires, renewals, status changes) and you want tracking to begin at intake rather than waiting for the next batch scan. Pairs well with an upload portal or HRIS that can fire a webhook.
How it works
- 1A webhook trigger receives the new document payload with employee ID, document type, and expiry date.
- 2A logic step validates the payload and rejects entries with a missing or already-past expiry date.
- 3It writes the document record into BigQuery as the source of truth.
- 4It creates Google Calendar reminders at 90 and 30 days before expiry for the HR coordinator.
- 5The output posts a summary card to the HR Slack channel confirming the case is tracked.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect BigQueryDatasets, queries, schemas.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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