HR & RECRUITING
Provisioned-Asset Recovery on Departure
When an employee record is marked as departing in Airtable, it closes the loop on provisioning by generating a return checklist of their assigned equipment and emailing…
How it runs
The automated pipeline, trigger to output.
- TriggerEmployee record marked Departing in AirtableAirtable
- LogicGather assets provisioned to this person
- ActionCreate return checklist with statusesAirtable
- ActionEmail employee return instructionsOutlook
- OutputSend IT the asset recovery summaryOutlook
What it does
Closes the provisioning lifecycle. When someone is flagged as leaving, it looks up every asset that was provisioned to them during onboarding, builds a return checklist, and dispatches a recovery plan to both the departing employee and IT. Each asset gets a tracked return status so nothing assigned on day one walks out the door unaccounted for.
When to use it
Use this when you provisioned equipment through Hive and need the reverse motion handled cleanly on offboarding — a complete, owner-by-owner accounting of what must come back, without manually cross-referencing old onboarding orders.
How it works
- 1An Airtable record changing to a 'Departing' status triggers the flow.
- 2The original provisioning records for that person are gathered into a list of assigned assets.
- 3A return checklist is created with each asset, its serial, and a 'Pending Return' status.
- 4The departing employee receives an Outlook email with return instructions and a deadline.
- 5IT receives a parallel recovery summary so they can confirm each item as it comes back.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect OutlookMail, calendar, contacts.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.