HR & RECRUITING
Order new-hire equipment when an offer is accepted
Watches the Monday recruiting board for a candidate moving to Offer Accepted, then files the laptop/peripheral order and posts the order details to your IT procurement Slack…
How it runs
The automated pipeline, trigger to output.
- TriggerCandidate hits Offer Acceptedmonday.com
- LogicPick equipment bundle by role + region
- ActionCreate provisioning recordmonday.com
- ActionPost order to IT procurement channelSlack
- OutputMark candidate Equipment Orderedmonday.com
What it does
When a candidate's status flips to Offer Accepted on your Monday recruiting board, this workflow reads their role and location, picks the matching equipment bundle (engineer vs. sales vs. ops, US vs. EU), and kicks off the hardware order so the laptop arrives before day one.
When to use it
Run this if equipment orders today depend on a recruiter remembering to ping IT after each signed offer. It removes the gap between offer-accepted and order-placed, the single biggest cause of empty desks on day one.
How it works
- 1**Trigger** — A Monday item moves into the Offer Accepted group/status.
- 2**Logic** — Read the role family and work location columns to select the correct equipment bundle and shipping region.
- 3**Action** — Create a provisioning record in Monday capturing the chosen bundle, SKUs, and target ship-by date.
- 4**Action** — Post the itemized order (employee, role, bundle, address, ship-by) to the #it-procurement Slack channel for fulfillment.
- 5**Output** — Update the candidate item with an Equipment Ordered badge and the expected delivery date so recruiting sees live status.
Set it up
What you configure once, before turning it on.
- 1Connect monday.comVisual work management for teams.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.