HR & RECRUITING
Offboarding Checklist Verification Sweep
On a daily schedule, re-checks every recently offboarded employee against live system state and flags any account that is still active so revocations never silently fail.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule
- ActionQuery employees offboarded in last 14 daysAirtable
- ActionCheck Outlook account enabled stateOutlook
- ActionCheck GitHub org membershipGitHub
- LogicCompare expected vs. actual per system
- ActionFlag mismatches on employee recordAirtable
- OutputPost exceptions report to security channelSlack
What it does
Closes the trust gap in offboarding: instead of assuming a revocation worked, it independently verifies it. Each day it pulls everyone offboarded in the last 14 days and queries the actual systems to confirm their accounts are truly disabled, then raises an alert for anything still live.
When to use it
Use it as the safety net behind any deprovisioning process. API calls fail, admins forget, accounts get re-enabled — this sweep catches lingering access before it becomes a security finding or an audit failure.
How it works
- 1A daily schedule fires the sweep.
- 2It queries Airtable for employees offboarded in the trailing 14 days.
- 3For each, it checks whether the Outlook account is still enabled.
- 4It checks whether the user still belongs to the GitHub org.
- 5A logic step compares expected (revoked) vs. actual state per system.
- 6Any mismatch is written back to the employee record as "Verification failed".
- 7A consolidated exceptions report is posted to the security channel.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect GitHubRepos, issues, pull requests, actions.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.