HR & RECRUITING
Last-Day Asset & Equipment Recall
On an employee's scheduled last day, generates the equipment-return checklist, opens an IT recall ticket, and emails the offboarding employee return instructions with a deadline.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule: employees with last day = today
- ActionRead assets assigned to employeeAirtable
- LogicBuild itemized return checklist
- ActionOpen IT asset-recall ticket in AsanaAsana
- ActionEmail return instructions + deadlineOutlook
- OutputMark recall step complete on recordAirtable
What it does
Handles the physical and logistical tail of offboarding. On the employee's last day it builds a return checklist from the assets assigned to them, files an IT ticket to track recovery of laptops and badges, and sends the departing person clear instructions and a return deadline.
When to use it
Use it when offboarding involves company hardware, building access cards, or other physical assets that need to come back. It runs automatically on the dated last day so IT isn't reconstructing who has what after the person is gone.
How it works
- 1A schedule checks daily for employees whose last day is today.
- 2For each match, it reads the list of assets assigned to that employee in Airtable.
- 3A logic step builds the itemized return checklist.
- 4It opens an asset-recall ticket in Asana for the IT team with the item list.
- 5It emails the departing employee return instructions, drop-off location, and deadline via Outlook.
- 6It marks the asset-recall step complete on the employee's offboarding record.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect AsanaTasks, projects, milestones — everywhere.
- 3Connect OutlookMail, calendar, contacts.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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