HR & RECRUITING
Build New-Hire Provisioning Checklist in Asana on Offer Acceptance
When an offer is marked accepted, this creates a tailored equipment-and-access provisioning project in Asana with role-based tasks, owners, and due dates anchored to the start…
How it runs
The automated pipeline, trigger to output.
- TriggerOffer-accepted webhook from HRISHTTP webhook
- LogicMap role to provisioning template
- ActionCreate Asana provisioning projectAsana
- ActionAssign owners and set due dates from start dateAsana
- OutputPost project link to #provisioning SlackSlack
What it does
The moment a candidate's offer flips to accepted in your HRIS, this workflow spins up a complete provisioning project in Asana. It reads the new hire's role, department, and start date, then generates the exact tasks IT and Ops need: laptop order, account creation, badge request, software licenses, and desk assignment. Every task gets an owner and a due date counted back from day one.
When to use it
Use this when offer acceptances arrive faster than your manual checklist can keep up, and equipment or access regularly shows up late on someone's first day. It standardizes provisioning so nothing depends on one person remembering the steps.
How it works
- 1An offer-accepted webhook fires from your HRIS with the hire's name, role, department, and start date.
- 2A logic step maps the role to a provisioning template (engineering vs. sales vs. ops get different hardware and tool lists).
- 3An Asana action creates a project from the matched template and populates tasks.
- 4A second Asana action assigns each task to the right owner and sets due dates relative to the start date.
- 5A Slack message posts the project link to the #provisioning channel so IT can pick it up immediately.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect AsanaTasks, projects, milestones — everywhere.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.