HR & RECRUITING
Schedule Day-One Orientation and Trigger Access Grants on Asana Completion
When the access-provisioning section of a new hire's Asana project is fully complete, this books day-one orientation calendar events and notifies the hiring manager that the hire…
How it runs
The automated pipeline, trigger to output.
- TriggerAsana access task completedAsana
- LogicCheck all access tasks complete
- ActionCreate day-one calendar eventsGoogle Calendar
- ActionInvite hire, manager, and ITGoogle Calendar
- OutputNotify hiring manager hire is clearedSlack
What it does
This workflow closes the loop between provisioning and the actual first day. Once every access task in the hire's Asana project is checked off, it automatically books the day-one calendar blocks (orientation, manager 1:1, IT walkthrough) on the hire's start date and invites the relevant people. It then confirms to the hiring manager that the new hire is fully cleared.
When to use it
Use this when you want orientation scheduling to be a consequence of completed provisioning rather than a separate manual step. It guarantees calendar invites only go out once the hire can actually log in and badge in.
How it works
- 1An Asana trigger fires when a task in the access-provisioning section is completed.
- 2A logic step checks whether all access tasks for that hire are now complete; if not, the run stops.
- 3A Google Calendar action creates the orientation, manager 1:1, and IT walkthrough events on the start date.
- 4A second calendar action invites the hire, manager, and IT contact to each event.
- 5A Slack message tells the hiring manager their new hire is cleared and scheduled.
Set it up
What you configure once, before turning it on.
- 1Connect AsanaTasks, projects, milestones — everywhere.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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