HR & RECRUITING
Escalate Overdue New-Hire Provisioning Tasks Before Start Date
Runs daily to scan Asana provisioning projects for incomplete equipment-and-access tasks within three days of a hire's start date, and escalates the laggards to owners and HR.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily weekday morning schedule
- ActionFetch provisioning tasks and due datesAsana
- LogicBucket tasks by due-soon vs overdue
- ActionDM owners their pending tasksSlack
- OutputSend overdue escalation to HR leadSlack
What it does
This is the safety net behind your provisioning checklist. Every morning it inspects open Asana provisioning projects, finds tasks that are still incomplete with the start date closing in, and pings the assignee directly. If a task is already past due, it also alerts the HR lead so day-one surprises get caught while there's still time to fix them.
When to use it
Use this when provisioning tasks get created reliably but still slip through because nobody chases them. It turns a static checklist into something that actively nags the right person at the right moment.
How it works
- 1A scheduled trigger runs each weekday morning.
- 2An Asana action pulls all tasks in active provisioning projects with their due dates and completion status.
- 3A logic step buckets tasks into on-track, due-soon (within three days), and overdue.
- 4A Slack action DMs each owner the due-soon and overdue tasks they hold.
- 5An output step posts an escalation summary of overdue items to the HR lead so nothing reaches start day unprovisioned.
Set it up
What you configure once, before turning it on.
- 1Connect AsanaTasks, projects, milestones — everywhere.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.