HR & RECRUITING
Auto-Grant SaaS Access When Provisioning Task Closes
When an IT owner marks an access-provisioning task done in Asana, this verifies the linked hire and triggers the actual account creation via your provisioning webhook.
How it runs
The automated pipeline, trigger to output.
- TriggerAsana access task marked completeAsana
- LogicExtract hire, system, and role from task
- ActionCall provisioning webhook to grant accessHTTP webhook
- LogicBranch on grant success or failure
- OutputConfirm result in onboarding Slack threadSlack
What it does
Closes the loop between "task marked done" and "access actually granted." Instead of an owner manually creating accounts after checking off a task, completing the Asana task fires the real provisioning call and records the result.
When to use it
Use it when your access tasks and your account-creation system are separate, and people check off tasks before (or without) doing the underlying work. This makes the checkmark mean the access truly exists.
How it works
- 1An Asana event triggers when a task in the access-provisioning project moves to completed.
- 2A logic step parses the task to extract the hire ID, the system being granted, and the requested role.
- 3It calls your identity provider's provisioning webhook to create the account and assign the role.
- 4A branch checks the response: on success it comments the granted account details back on the Asana task; on failure it reopens the task.
- 5It posts the outcome to the new hire's onboarding Slack thread so the manager sees access is live.
Set it up
What you configure once, before turning it on.
- 1Connect AsanaTasks, projects, milestones — everywhere.
- 2Connect HTTP webhookTrigger any URL on agent actions.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.