HR & RECRUITING
Onboarding Buddy and Stakeholder Intro Scheduler
On a new-hire start-date trigger, picks an available buddy, books a first-week 1:1 plus key stakeholder intro meetings, and sends the hire a calendar-linked welcome in Slack.
How it runs
The automated pipeline, trigger to output.
- TriggerStart date reached for new hire
- LogicSelect available buddy from eligible poolGoogle Calendar
- ActionBook buddy 1:1 and stakeholder introsGoogle Calendar
- LogicConfirm invites or flag conflicts
- OutputSend calendar-linked welcome in SlackSlack
What it does
Makes the social side of onboarding automatic. It assigns an onboarding buddy who actually has availability, schedules a first-week buddy 1:1 and a set of stakeholder introduction meetings, and gives the new hire a single Slack message with every meeting linked.
When to use it
Use it when new hires arrive feeling adrift because nobody owns the human connections. Triggering on start date guarantees a buddy and a warm set of intros are on the calendar before the hire's first morning.
How it works
- 1A scheduled trigger fires on each new hire's start date pulled from the roster.
- 2A logic step selects a buddy from the eligible pool by checking calendar availability for the first week.
- 3A Google Calendar event books the buddy 1:1, and additional events book intros with the listed key stakeholders.
- 4A logic step confirms every invite was accepted or flags conflicts to reschedule.
- 5A welcome message with all meeting links and the buddy's name is sent to the new hire in Slack.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.