HR & RECRUITING
Day-One Account Provisioning from New-Hire Roster
When a new hire's start date is added to the Airtable roster, this workflow creates their Slack account invite, schedules a Day 1 calendar onboarding block.
How it runs
The automated pipeline, trigger to output.
- TriggerNew-hire row marked Confirmed in AirtableAirtable
- LogicFilter: start date within next 14 days
- ActionSend Slack workspace invite to department channelsSlack
- ActionCreate Day 1 onboarding block on calendarGoogle Calendar
- ActionSend welcome email with login instructionsGmail
- OutputWrite provisioning timestamp back to AirtableAirtable
What it does
Turns a single Airtable row into a fully provisioned Day 1: a Slack invite to the right channels, a calendar onboarding block, and a personalized welcome email — all fired automatically when HR marks the hire as confirmed.
When to use it
Use when your HR team tracks new hires in Airtable and wants account setup to happen the moment a start date is locked, instead of a manager remembering to do it manually the night before.
How it works
- 1The flow triggers when a roster row's status changes to "Confirmed" with a populated start date.
- 2A filter checks that the start date is within the next 14 days, so future-dated rows don't fire early.
- 3It sends a Slack workspace invite scoped to the new hire's department channels.
- 4It creates a Google Calendar onboarding block on the morning of Day 1, inviting the hire and their assigned buddy.
- 5It sends a Gmail welcome message with login links, the calendar details, and first-day logistics.
- 6The final step writes the provisioning timestamp back to Airtable so HR sees it's done.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Connect GmailRead, draft, send, label.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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New-Hire Credential Intake to Renewal Calendar Holds
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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