HR & RECRUITING
Schedule Day-One Orientation and Equipment Handoff
Given a confirmed start date, this books the new hire's orientation block, IT laptop-handoff slot, and manager 1:1 on Google Calendar.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily scan for start dates within five business days
- LogicConfirm laptop reserved before booking equipment handoff
- ActionCreate orientation, handoff, and manager 1:1 calendar eventsGoogle Calendar
- ActionAlert HR in Slack if no laptop is reservedSlack
- OutputEmail day-one agenda to the new hire the night beforeGmail
What it does
Builds the new hire's first-day schedule automatically. From the start date it finds open slots, places orientation, an IT equipment-handoff appointment, a workspace/badge pickup, and a manager intro meeting on the calendar with the right attendees, then delivers a tidy agenda so the hire walks in knowing exactly where to be.
When to use it
Use it when day-one logistics are handled by hand and things slip — laptops not ready, no orientation on the books, manager unaware. Best when start dates are firm and your org runs on Google Workspace.
How it works
- 1A scheduled check runs each morning and finds hires whose start date is within the next five business days.
- 2For each, it reads the orientation template and required participants (HR, IT, manager).
- 3Google Calendar events are created for orientation, equipment handoff, and the manager 1:1, inviting all parties.
- 4A logic step confirms IT has a laptop reserved before booking the handoff; if not, it flags HR.
- 5The day before start, a personalized agenda email goes to the new hire with times, rooms, and contacts.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect GmailRead, draft, send, label.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.