HR & RECRUITING
Send a personalized day-one welcome email with an onboarding doc pack
On the morning a new hire starts, sends a warm personalized welcome email with their 30-60-90 plan link, first-week schedule, and key resource docs.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekday morning schedule
- ActionFind hires starting today in AirtableAirtable
- ActionGather onboarding doc share links from Google DriveGoogle Drive
- LogicAgent personalizes the welcome message
- OutputSend welcome email and mark hire as welcomedGmail
What it does
Delivers a polished first-touch on day one. A scheduled run finds hires whose start date is today, gathers their plan and a curated set of onboarding documents from Google Drive, and sends each a personalized welcome email so they land with everything they need in one place.
When to use it
Use it to guarantee a consistent, human day-one experience for every joiner without HR sending emails by hand each morning.
How it works
- 1A morning schedule fires the workflow each weekday.
- 2It queries Airtable for hires whose start date equals today.
- 3For each hire it pulls the onboarding doc pack and grabs share links from Google Drive.
- 4An agent assembles a personalized welcome message referencing the hire's name, role, manager, and first-week agenda.
- 5It sends the welcome email via Gmail with the plan link and resource links, then marks the hire as welcomed in Airtable.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect Google DriveDocs, sheets, slides, files.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.