HR & RECRUITING
Order New-Hire Equipment with Manager Approval via Airtable
On offer acceptance this drafts a role-based equipment bundle, requests manager approval in Teams.
How it runs
The automated pipeline, trigger to output.
- TriggerOffer-accepted webhook receivedHTTP webhook
- LogicBuild role-based equipment bundle
- ActionRequest manager approval in TeamsMicrosoft Teams
- LogicBranch on approve or reject
- ActionLog approved order to AirtableAirtable
- OutputNotify IT in Teams to ship hardwareMicrosoft Teams
What it does
Handles the hardware side of onboarding with a built-in approval gate. It selects a standard equipment bundle for the role (laptop, peripherals, phone), sends the manager an approval request in Microsoft Teams, and only after approval writes the order to an Airtable provisioning log and notifies IT to ship so equipment arrives before day one.
When to use it
Use it when equipment spend needs a manager sign-off before IT acts, and you track provisioning orders in Airtable. Ideal for keeping a clean audit trail of who approved what and when each order shipped.
How it works
- 1The offer-accepted webhook fires with role, manager, and start date.
- 2A branch builds the role's standard equipment bundle and cost estimate.
- 3Teams sends the manager an approval request with the bundle details.
- 4A decision step waits for approve or reject.
- 5On approval an order row is written to the Airtable provisioning log.
- 6IT is notified in Teams to ship the hardware before the start date.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect Microsoft TeamsChannels, chats, files.
- 3Connect HTTP webhookTrigger any URL on agent actions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.