HR & RECRUITING
First-Week Onboarding Calendar Builder
On a new hire's start date, generates a structured first-week calendar of intro meetings, training sessions, and team syncs, and notifies each meeting host in Slack.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule: find hires starting today
- ActionPull role-specific onboarding agenda from AirtableAirtable
- LogicStagger sessions to avoid calendar overlap
- ActionCreate day 1-5 calendar events with hostsGoogle Calendar
- ActionNotify each session host in SlackSlack
- OutputEmail full first-week agenda to new hireGmail
What it does
Builds an entire structured first week of calendar events for a new hire — orientation, manager 1:1, tooling training, and team intros — and pings every host so they know to prepare.
When to use it
Use when new hires arrive to an empty calendar and managers scramble to book meetings ad hoc. This lays down a consistent, repeatable first-week schedule the moment someone starts.
How it works
- 1The flow triggers on a schedule each morning and reads any roster rows whose start date is today.
- 2For each new hire, it pulls the role-specific onboarding agenda template from Airtable.
- 3It creates a sequence of Google Calendar events across days 1 through 5, inviting the hire plus each session's host.
- 4A logic step staggers training sessions so two never overlap on the hire's calendar.
- 5It sends each host a Slack heads-up with their session topic, time, and the new hire's name.
- 6The final step posts the full first-week agenda to the new hire as a Gmail summary.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Connect GmailRead, draft, send, label.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Compile interview scorecards into a hire-decision packet
When every interviewer has submitted their scorecard in Notion, automatically aggregates the scores, builds a one-page decision packet in Google Drive.
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.