HR & RECRUITING
First-Week 1:1 Meeting Scheduler from Form Submission
When a manager submits a new-hire onboarding form, this builds a structured first-week calendar of introductions across the hire's team and sends each attendee a calendar invite…
How it runs
The automated pipeline, trigger to output.
- TriggerOnboarding intake form submittedHTTP webhook
- LogicSequence intros across first five days
- ActionCreate 1:1 calendar eventsGoogle Calendar
- ActionEmail teammates intro briefsGmail
- OutputSend manager the finalized scheduleSlack
What it does
Converts a manager's onboarding intake form into a coordinated first-week schedule of 1:1 introductions, automatically inviting both the new hire and each teammate and giving every invitee context on the meeting's purpose.
When to use it
Use it when you want new hires to meet their key collaborators in a deliberate sequence during week one, rather than leaving introductions to chance. Works best when managers can list 4-8 people the hire should meet.
How it works
- 1A webhook trigger receives the manager's onboarding form: hire name, start date, and a list of teammates to introduce.
- 2A logic step spaces the introductions across the first five business days, avoiding overlaps and the orientation block.
- 3A Google Calendar action creates each 1:1 event with the new hire and the named teammate as attendees.
- 4A Gmail action emails each teammate a short brief on the new hire and the goal of their intro chat.
- 5A Slack output sends the manager the finalized first-week schedule as confirmation.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect GmailRead, draft, send, label.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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